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Club constitution

July 19, 2010

Mendip CC Club Constitution

  1. Name

The club will be called Mendip Cycling Cluband will be affiliated to the BCF (British Cycling Federation) and CTT(Cycling Time Trials).

The club colours will be red, green, black and white.

2. Aims and objectives

The aims and objectives of the club will be:

  • To offer recreational and competitive opportunities in cycling.
  • To promote the club and cycling within the local community.
  • To ensure a duty of care to all members of the club.
  • To provide all its services in a way that is fair to everyone.
  • To organise social rides and time trials from time to time

3. Membership

To ensure all present and future members receive fair and equal treatment.

Membership shall be open to anyone interested in the sport on application regardless of sex, age, ethnicity, disability, nationality, sexual orientation, religion or other beliefs.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by

joining the club will be deemed to accept these regulations and codes of

conduct that the club has adopted.

Club may have different classes of membership and subscription on a non-discriminatory and fair basis, and subscriptions will be set at a level that will not pose a significant obstacle to people participating.

Members will be enrolled in one of the following categories:

  • Full member
  • Associate member
  • Junior member
  • Life member

The Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or the sport into disrepute. Appeal may be made to an appointed panel consisting of club members.

4. Membership fees

Membership fees will be set annually and agreed by the Executive/

Management Committee or determined at the Annual General Meeting.

Fees will be paid: annually by subscription.

5. Officers of the club

The officers of the club will be:

  • Chair.
  • Honorary Secretary.
  • Treasurer.
  • Publicity Officer
  • Road Ride Coordinators (x2)
  • MTB Ride Coordinators (x2)
  • Any other relevant position.

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

6. Committee

The club will be managed through the Management Committee consisting of:

Chair, Treasurer & Secretary.

      • Only these posts will have the right to vote at meetings of the Management Committee.
      • The Management Committee meetings will be convened by the Secretary of the club and held no less than 4 times per year.
      • The quorum required for business to be agreed at Management Committee meetings will be: 3
      • The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
      • The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
      • The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.
      • The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31 October.

An audited statement of annual accounts will be presented by the Treasurer

at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the

Treasurer plus up to two other authorised officers.

8. Annual General Meetings

Notice of Annual General Meetings (AGM) will be given by the Club

Secretary. Not less than 21 clear days notice to be given to all members.

The AGM will receive a report from officers of the Management Committee

and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the

Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to attend and vote on decisions and elections of Management Committee members.

The quorum for AGMs will be not less than 25% of the club membership.

The Management Committee has the right to call Extraordinary General

Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same

as for the AGM.

The constitution may be amended at a properly convened Annual General Meeting by a two thirds majority.

9. Discipline and appeals

All concerns, allegations or reports of poor practice/abuse relating to the

welfare of children and young people will be recorded and responded to

swiftly and appropriately in accordance with the club’s child protection policy

and procedures. The club Welfare Officer is the lead contact for all members

in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and

submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 21

days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the

person who lodged the complaint and the member against whom the

complaint was made within 28 days of the hearing.

There will be the right of appeal to the Management Committee following

disciplinary action being announced. The committee should consider the

appeal within 28 days of the Secretary receiving the appeal.

10. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM

through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of an organisation agreed by the remaining membership at the point of dissolution.

11. Amendments to the constitution

The constitution will only be changed through agreement by a 2/3 majority vote at an AGM or EGM.

12. Declaration

Mendip Cycling Clubhereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Signed: Date:


Position: Club Chair

Signed: Date:


Position: Club Secretary

3 Comments leave one →
  1. May 11, 2013 11:49 am

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